In today’s interconnected world, the need to present official documents across borders has become increasingly common. When seeking employment, pursuing educational opportunities, or conducting business abroad, apostilling your documents is often a crucial step in ensuring their acceptance and validity.

What is an Apostille?

An apostille is a standardized authentication certificate that verifies the authenticity of a public document issued in one country for use in another that is a signatory to the Hague Convention on the Abolishment of the Requirement of Legalization for Foreign Public Documents, also known as the Hague Apostille Convention. In South Africa, the Department of International Relations and Cooperation (DIRCO) is the designated authority for issuing apostilles.

Why are Apostilles Important?

Apostilles serve as a bridge between different legal systems and ensure that documents originating in one country are recognized and accepted in another. By eliminating the need for multiple layers of legalization, apostilles simplify the process of cross-border document authentication and facilitate international transactions.

Who Can Apostille Documents in South Africa?

Only DIRCO in Pretoria is authorized to issue apostilles for documents issued in South Africa. This ensures that the authenticity of the apostille is recognized globally.

Document Types Requiring Apostille

A wide range of documents may require an apostille for use abroad, including:


  • Birth and death certificates
  • Marriage and divorce certificates
  • Educational certificates (degrees, diplomas, transcripts)
  • Police clearance certificates
  • Employment contracts
  • Medical certificates

Obtaining an Apostille: The Process

Obtaining an apostille for your South African documents typically involves the following steps:


  1. Gather Required Documents: Collect the original and copies of the document requiring apostille, along with any supporting documentation.
  2. Submit Documents to DIRCO: Send the original and copies of the documents to DIRCO in Pretoria.
  3. Pay Apostille Fees: Pay the apostille fee, currently set at R875 per document.
  4. Acknowledgment and Waiting Period: DIRCO will acknowledge receipt of your documents and provide an estimated processing time, typically 4-6 weeks.
  5. Apostille Application Approval: Upon successful review, DIRCO will affix the apostille to the document.
  6. Delivery of Apostilled Document: DIRCO will return the apostilled document to you via DHL or another courier service.

Expediting the Apostille Process

If you require your documents urgently, you can consider expedited processing options offered by DIRCO or document processing agencies like DocAssist. Expedited processing typically takes 3-5 business days, but comes with additional fees.

Partnering with DocAssist for Simplified Apostille Services

At DocAssist, we understand the complexities of the apostille process and are committed to providing you with a seamless and stress-free experience. Our team of experts will guide you through each step, ensuring that your documents are accurately prepared, submitted promptly, and delivered to you without any hassle.

Contact DocAssist Today

Contact us today to schedule a consultation and let us assist you in obtaining your apostilles for your South African documents. We’ll ensure that your documents are apostilled quickly, efficiently, and with minimal effort on your part.


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