Why do you need a death certificate?
When someone passes away, grief often takes centre stage, but there are still important legal and financial steps that must be handled. The death certificate is the official document that confirms a person’s passing. Without it, families cannot close accounts, transfer property, or claim insurance benefits. Having this certificate in hand ensures that you can move forward with the necessary arrangements smoothly.
Which core documents are always required?
To apply for a death certificate, you need several documents. The most critical is the BI-1663 form, also called the notification of death form, which is issued by a doctor or medical professional. You will also need the deceased’s identity document as well as your own. Home Affairs usually asks for certified copies of both IDs. If the deceased was married, you may be asked to present a marriage certificate too.
What supporting documents might be needed?
In some cases, additional paperwork is required. If the deceased was a foreign national, a valid passport must be presented. Proof of residence is sometimes requested to confirm the address, and affidavits may be needed when details are missing. Preparing these supporting records before visiting Home Affairs saves you time and reduces the chance of repeat trips.
Who is allowed to register the death?
South African law requires that the death be registered within five days. A close family member is normally responsible, but in some cases, a funeral director or medical staff member may handle the process. Whoever registers the death must also provide their own identity document and details. This ensures accountability and keeps the official record accurate.
Common mistakes to avoid
The most common errors involve missing certified copies, incorrect spellings on forms, or signatures left blank. Some families bring expired IDs, which are not accepted. To avoid delays, always carry extra certified copies of IDs, check that names match exactly, and ensure all forms are properly signed. Taking a few minutes to double-check documents before submission makes the process far less stressful.
How can families prepare in advance?
Preparation makes everything easier. Keep a folder with copies of IDs, proof of residence, and the BI-1663 form. Ask the medical professional to complete all sections of the form legibly. Store everything in a safe place until you can submit it. If you are handling multiple responsibilities, enlist help from relatives or a professional service so that deadlines are not missed. Having documents in order also shows respect to the process and gives you peace of mind.
Doc Assist will help you every step of the way
Doc Assist understands that paperwork should never add to your grief. Our team helps you collect and certify the right documents, guides you through Home Affairs requirements, and ensures your application is submitted correctly the first time. With our support, you can secure the death certificate quickly and focus on your family instead of forms. Contact Doc Assist today and let us handle the details for you.